EANCOM® 2002 S4 Edition 2016 Part II QUOTES Quote message

4. Segments Description

Quotation Heading Section

UNH - M 1 - Message header This segment is used to head, identify and specify a message.

BGM - M 1 - Beginning of message This segment is used to indicate the type and function of a message and to transmit the identifying number.

DTM - M 35 - Date/time/period This segment is used to specify any dates related to the complete quotation message.

ALI - C 5 - Additional information This segment is used to indicate that the products in a message belong to special conditions, e.g. to an end consumer promotion.

FTX - C 99 - Free text This segment is used to provide any free text information related to the complete  quotation message.

SG1 - C 9999 - RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export license number, reservation number.

RFF - M 1 - Reference This segment is used to specify other references which relate to the complete quotation message, for example, contract numbers, price list numbers, etc. The references given at this point are valid for the whole document unless superseded by references at line level when the same qualifier is used.

DTM - C 5 - Date/time/period This segment is used to specify dates relating to the references given in the preceding RFF segment.

SG4 - C 5 - CUX-DTM A group of segments specifying the currencies and related dates/time/period valid for the whole quotation.

CUX - M 1 - Currencies This segment is used to specify the currencies for international trading.

DTM - C 5 - Date/time/period This segment is used to specify the date on which a rate of exchange was quoted.

SG5 - C 10 - PAT-DTM A group of segments specifying the terms of payment applicable for the whole order.

PAT - M 1 - Payment terms basis This segment is used to indicate the payment terms which apply to the complete quotation.

DTM - C 5 - Date/time/period This segment is used to specify any dates associated with the payment terms.

SG6 - C 10 - TOD-LOC A group of segments indicating the terms of delivery for the whole order.

TOD - M 1 - Terms of delivery or transport This segment is used to specify the terms of delivery for the quotation.

LOC - C 2 - Place/location identification This segment is used to specify the location to which the terms of delivery apply.

SG8 - C 999 - RCS-DTM A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements, e.g. building regulations, safety requirements, etc.

RCS - M 1 - Requirements and conditions This segment is used to indicate purchasing conditions.

DTM - C 5 - Date/time/period This segment is used to specify dates relating to the purchasing conditions indicated in the RCS segment.

SG11 - C 99 - NAD-SG12-SG14 A group of segments identifying the parties with associated information.

NAD - M 1 - Name and address This segment is used to identify the trading partners involved in the quotation process. Identification of the buyer and supplier of goods and services is mandatory in the Quotation using DE's 3035 and C082. Additionally, the delivery party may be specified if different from the buyers address.

SG12 - C 99 - RFF A group of segments giving references only relevant to the specified party rather than the whole message.

RFF - M 1 - Reference This segment is used to specify references for the party specified in the preceding NAD segment e.g. the Vat Registration Number.

SG14 - C 5 - CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

CTA - M 1 - Contact information This segment is used to identify the contact departments or persons within the party specified in the NAD segment.

COM - C 5 - Communication contact This segment identifies the communications number, and type of communications, for the person or department identified in the preceding CTA segment.

SG15 - C 10 - TDT A group of segments identifying the mode and means of transport relating to the quotation.

TDT - M 1 - Details of transport This segment is used to specify transport details which are applicable to all products contained in the message.

Quotation Detail Section

SG27 - M 200000 - LIN-PIA-IMD-MEA-QTY-ALI-DTM-FTX-SG29-SG31-SG32-SG33-SG34-SG39-SG46-SG52-SG54 A group of segments providing details of the individual requested items. There must be at least one occurrence of Segment group 27 within a quotation. This Segment group may be repeated to give sub-line details.

LIN - M 1 - Line item This segment is used to identify the line item for which a quotation is being made.

PIA - C 25 - Additional product id This segment is used to specify additional or substitutional item identification codes such as a buyer's or seller's item number.

IMD - C 99 - Item description This segment is used to describe the current line item.

MEA - C 5 - Measurements This segment is used to indicate measurements or limitations of the current line item.

QTY - C 99 - Quantity This segment is used to indicate quantities related to the current line item.

ALI - C 5 - Additional information This segment is used to indicate special conditions or the country of origin of the current line item.

DTM - C 35 - Date/time/period This segment is used to indicate any dates relating to the current line item such as availability dates, manufacturing dates, or lead times.

FTX - C 99 - Free text This segment is used to provide any free text information related to the current line item.

SG29 - C 100 - MOA A group of segments to specify amounts such as cost breakdown information for tooling cost, material or overhead cost.

MOA - M 1 - Monetary amount This segment is used to indicate net amounts for the currently quoted line item.

SG31 - C 99 - PRI-RNG-CUX-DTM A group of segments identifying the relevant pricing information for the goods or services quoted.

PRI - M 1 - Price details This segment is used to indicate the price information for the current line item.

RNG - C 1 - Range details This segment is used to indicate ranges to which the price information applies.

CUX - C 5 - Currencies This segment is used to specify currency information for the price detailed above.

DTM - C 5 - Date/time/period This segment is used to specify the dates (and possibly times) associated with the price of the currently identified product.

SG32 - C 9999 - RFF-DTM A group of segments giving references and where necessary, their dates.

RFF - M 1 - Reference This segment is used to specify any additional references which are applicable to the current line item only.

DTM - C 5 - Date/time/period This segment is used to specify dates and times associated with the previous RFF segment.

SG33 - C 100 - LOC-QTY-DTM A group of segments specifying destination and quantity details for consignments involving multi-destination deliveries.

LOC - M 1 - Place/location identification This segment is used to identify the location of delivery for a split delivery order.

QTY - C 1 - Quantity This segment is used to indicate the delivery quantity for the delivery location specified in the previous LOC segment. The total of all quantities specified in segment group 33 for the line, must equal the value for the total quantity detailed in the QTY segment at line level.

DTM - C 5 - Date/time/period This segment is used to indicate the date, time or period on which the split delivery will take place to the location identified in the LOC segment.

SG34 - C 10 - TAX A group of segments specifying tax related information.

TAX - M 1 - Duty/tax/fee details This segment is used to indicate the type and rate of tax that is applicable for the current line item.

SG39 - C 99 - PAC-QTY A group of segments identifying the packaging and quantity for goods referenced in the line item.

PAC - M 1 - Package This segment is used to identify the type of packaging being used for the current line item.

QTY - C 5 - Quantity This segment is used to specify quantity contained in the pack for the line item being quoted.

SG46 - C 99 - ALC-SG47-SG48-SG49-SG50-SG51 A group of segments specifying allowances and charges for an item.

ALC - M 1 - Allowance or charge This segment is used to indicate whether any allowances or charges applicable to the current line item.

SG47 - C 10 - QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity is greater than 1000 pieces.

QTY - M 1 - Quantity This segment  is used to specify quantity allowances or charges for the line item being quoted.

RNG - C 1 - Range details This segment is used to indicate ranges which must be satisfied before which the quantity allowance or charge becomes effective.

SG48 - C 10 - PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity is within the range 5 tons to 10 tons.

PCD - M 1 - Percentage details This segment  is used to specify percentage allowances or charges for the line item being quoted.

RNG - C 1 - Range details This segment is used to indicate ranges which must be satisfied before which the percentage allowance or charge becomes effective.

SG49 - C 10 - MOA-RNG A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of EUR 5000 may be specified if goods value is greater than EUR 100000.

MOA - M 1 - Monetary amount This segment is used to specify monetary value allowances or charges for the line item being quoted.

RNG - C 1 - Range details This segment is used to indicate ranges which must be satisfied before which the monetary allowance or charge becomes effective.

SG50 - C 10 - RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 EUR per 10 tons.

RTE - M 1 - Rate details This segment is used to specify rate allowances or charges for the line item being quoted.

RNG - C 1 - Range details This segment is used to indicate ranges which must be satisfied before which the rate allowance or charge becomes effective.

SG51 - C 5 - TAX-MOA A group of segments specifying tax related information for the allowance or charge.

TAX - M 1 - Duty/tax/fee details This segment is used to indicate any taxes which may be applicable against the allowances and/or charges information specified in the ALC segment group.

MOA - C 1 - Monetary amount This segment is used to specify in monetary terms the amount of tax due for the allowances or charges for the current line item.

SG52 - C 10 - TDT A group of segments identifying the mode and means of transport relating to the line item, where this is different to or not specified within the heading section.

TDT - M 1 - Details of transport This segment is used to specify the means of transport which will be required to deliver the current line item.

SG54 - C 100 - SCC-SG55 A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item, where this is different to or not specified within the heading section.

SCC - M 1 - Scheduling conditions This segment is used to indicate delivery schedules for the line item being quoted.

SG55 - C 10 - QTY-DTM A group of segments to specify the scheduled quantities, date/time details of the schedule and where required the reference of the schedule.

QTY - M 1 - Quantity This segment is used to specify the delivery quantity for a delivery schedule.

DTM - C 5 - Date/time/period This segment is used to indicate dates related to the quantities in the delivery schedule.

Quotation Summary Section

UNS - M 1 - Section control This segment is used to separate the detail and summary sections of the quotation message.

MOA - C 15 - Monetary amount This segment is used to indicate total monetary amounts applicable to the complete quote, e.g. total value allowances and charges, total taxable amount, etc.

CNT - C 10 - Control total This segment is used to provide message control totals.

UNT - M 1 - Message trailer This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message.

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