EANCOM® 2002 S4 Edition 2016 Part II DESADV Despatch advice message

4. Segments Description

Despatch Advice Heading Section

UNH - M 1 - Message header This segment is used to head, identify and specify a message.

BGM - M 1 - Beginning of message This segment is used to indicate the type and function of the message and to transmit the identifying number.

DTM - C 10 - Date/time/period This segment is used to specify the date of the Despatch Advice or any dates related to the delivery of goods.

ALI - C 5 - Additional information This segment is used to indicate special conditions or the country of origin for the whole message.

MEA - C 5 - Measurements This segment is used to specify the physical measurements of weight and volume, and/or storage limitations of the entire shipment.

MOA - C 5 - Monetary amount This segment is used to specify monetary amounts related to the despatch advice which are required by the consignee to prepare customs clearance procedures.

SG1 - C 10 - RFF-DTM A group of segments giving references where necessary, their dates relating to the whole message, e.g. contract number.

RFF - M 1 - Reference This segment is used to provide references that apply to the whole transaction.

DTM - C 1 - Date/time/period This segment is used to specify dates relating to the references given in the previous RFF segment.

SG2 - C 99 - NAD-LOC-SG3-SG4 A group of segments identifying names, addresses, and locations relevant to the whole Despatch Advice.

NAD - M 1 - Name and address This segment is used to identify the trading partners involved in the Despatch Advice message. Identification of the supplier and buyer is recommended in the Despatch Advice. Additionally, the shipper and delivery party may be identified when different from the supplier or buyer.

LOC - C 10 - Place/location identification This segment is used to indicate more precise locations related to the party identified in the NAD segment. It is recommended that GLN -Format n13 - be used  for the identification of all locations.

SG3 - C 10 - RFF A group of segments giving references relevant only to the specified party rather than the whole message.

RFF - M 1 - Reference This segment is used to specify references related to the party identified in the previous NAD segment.

SG4 - C 10 - CTA-COM A group of segments to identify the people, functions, departments and appropriate numbers to whom communication should be directed.

CTA - M 1 - Contact information This segment is used to identify contact names within the company specified in the NAD segment.

COM - C 5 - Communication contact This segment identifies the communications number and type of communications, for the person or department identified in the preceding CTA segment.

SG5 - C 10 - TOD-LOC A group of segments indicating terms of delivery.

TOD - M 1 - Terms of delivery or transport This segment is used to specify the terms of delivery for the despatch advice.

LOC - C 5 - Place/location identification This segment is used to indicate the location to which the terms of delivery are applicable.

SG6 - C 10 - TDT-SG7 A group of segments specifying details of the mode and means of transport and date/time of departure and destination relevant to the whole despatch advice.

TDT - M 1 - Details of transport This segment is used to specify transport services used in the despatch advice.

SG7 - C 10 - LOC-DTM A group of segments giving the location and date/time information relative to the transportation.

LOC - M 1 - Place/location identification This segment is used to identify a location related to the transport details specified in the previous TDT segment.

DTM - C 10 - Date/time/period This segment is used to provide dates related to the transport details specified in the TDT segment.

SG8 - C 10 - EQD-MEA-SEL A group of segments providing information relative to the equipment used for the transportation of goods relevant to the whole despatch advice.

EQD - M 1 - Equipment details This segment is used to provide information on equipment which will be used in the despatch of the products ordered.

MEA - C 5 - Measurements This segment is used to specify physical measurements or dimensions of the equipment described in the EQD segment.

SEL - C 25 - Seal number This segment is used to specify a seal number which is connected to the equipment identified in the EQD segment.

Despatch Advice Detail Section

SG10 - C 9999 - CPS-FTX-SG11-SG17 A group of segments providing details of all package levels and of the individual despatched items contained in the consignment. This segment group provides the capability to give the hierarchical packing relationships. The group defines a logical top-down order structure.

CPS - M 1 - Consignment packing sequence This segment is used to identify the sequence in which packing of the consignment occurs.

FTX - C 5 - Free text

SG11 - C 9999 - PAC-MEA-QTY-SG12-SG13 A group of segments identifying packaging, physical dimensions, marks and numbers, quantities, handling information and information about packing at this level.

PAC - M 1 - Package This segment can be used to identify the total number of packages per hierarchical level identified in the CPS segment, in a shipment. The contents of each package is subsequently described in the following LIN segment.

MEA - C 10 - Measurements This segment is used to provide measurements relevant to the packaging unit and level described in the PAC segment.

QTY - C 10 - Quantity This segment is used to specify the quantity per package specified in the PAC segment.

SG12 - C 10 - HAN A group of segments providing information on hazardous goods and handling.

HAN - M 1 - Handling instructions This segment is used to provide handling instructions relevant to the packaging unit and level described in the PAC segment.

SG13 - C 1000 - PCI-RFF-DTM-SG15 A group of segments specifying markings, labels, and packing numbers.

PCI - M 1 - Package identification This segment is used to provide markings and labels information relevant to the packaging unit and level identified in the PAC segment.

RFF - C 1 - Reference This segment is used to specify any references which relate to the package identification, e.g., master label number.

DTM - C 5 - Date/time/period This segment is used to specify dates relating to the references given in the preceding RFF segment and to indicate the dates marked on the package identified in the PAC segment.

SG15 - C 99 - GIN A group of segments giving package identification numbers.

GIN - M 1 - Goods identity number This segment is used to provide identification numbers relevant to the packaging unit and level identified in the PAC segment.

SG17 - C 9999 - LIN-PIA-IMD-MEA-QTY-ALI-DLM-DTM-FTX-MOA-SG18-SG20-SG22-SG25 A group of segments providing details of the individual despatched items.

LIN - M 1 - Line item This segment is used to identify the line item being despatched.

PIA - C 10 - Additional product id This segment is used to identify additional product codes for the current line item.

IMD - C 25 - Item description This segment is used to describe the current line item.

MEA - C 10 - Measurements This segment is used to specify the actual physical dimensions of the line item being despatched where the product is sold in variable lengths or volumes.

QTY - C 10 - Quantity This segment is used to specify the quantity of the product identified in the LIN segment which is about to be, or, has been despatched.

ALI - C 10 - Additional information This segment is used to indicate special conditions related to the current line item, and the country of origin.

DLM - C 100 - Delivery limitations This segment is used to specify any limitations on the delivery, e.g., Quality Control.

DTM - C 5 - Date/time/period This segment is used to specify relevant dates (and possibly times) and periods of the product which is about to be, or, has been despatched.

FTX - C 99 - Free text This segment is used to provide free form or coded text information.

MOA - C 5 - Monetary amount This segment can be used to specify monetary amounts related to the line item, acting as indicative price, pre-advice to the recipient, or required by the consignee to prepare customs clearance procedures.

SG18 - C 99 - RFF-DTM A group of segments to give reference numbers and dates.

RFF - M 1 - Reference This segment is used to specify any references which are for the line item only.

DTM - C 1 - Date/time/period This segment is used to specify dates relating to the references given in the preceding RFF segment.

SG20 - C 100 - LOC-NAD-DTM-QTY A group of segments giving location information and where relevant, additional addresses, date and time, and quantities.

LOC - M 1 - Place/location identification This segment may be used for 3 distinct purposes. 1. This segment is used to identify the location of delivery for a split delivery despatch advice. 2. This segment can also be used to identify a delivery location for a specific line item which might be different to the delivery location specified in the NAD or LOC segment in the heading section. 3. This segment can be used as well to specify traceability information for a specific line item. E.g. in the case of a  meat product the processing country or processing facility in order to comply with legal requirements.

NAD - C 1 - Name and address This segment is used only when the ultimate delivery location identification cannot be codified using the previous LOC segment.

DTM - C 1 - Date/time/period This segment is used to indicate the date on which the delivery or split delivery will take place to the location identified in the LOC segment.

QTY - C 10 - Quantity This segment is used to indicate the delivery quantity for the delivery location specified in the previous LOC segment. The total of all quantities specified in the current segment group for the line must equal the value for the total quantity detailed in the QTY segment at line level.

SG22 - C 9999 - PCI-DTM-MEA-QTY-SG23-SG24 A group of segments identifying one specific package or a number of packages, their marks and numbers, measurements, quantities and date and time information.

PCI - M 1 - Package identification This segment is used to provide markings and labels information relevant to the product identified in the LIN segment.

DTM - C 5 - Date/time/period This segment is used to provide pertinent date and time details relating to the PCI segment.

MEA - C 10 - Measurements This segment is used to provide measurements relevant to the packaging unit identified in the PCI segment.

QTY - C 1 - Quantity This segment is used to define quantities contained relevant to the PCI segment.

SG23 - C 10 - GIN-DLM A group of segments giving package identification numbers and, where relevant, delivery limitation information.

GIN - M 1 - Goods identity number This segment is used to provide identification numbers relevant to the packaging of the current line item.

DLM - C 100 - Delivery limitations This segment is used to specify any limitations on the delivery, e.g., Quality Control, for the packaging identified in the PCI segment.

SG24 - C 10 - HAN A group of segment providing information on hazardous materials and handling.

HAN - M 1 - Handling instructions This segment is used to provide handling instructions.

SG25 - C 10 - QVR-DTM A group of segments identifying quantity variances, the reason for the variance, and, when relevant, date and time information.

QVR - M 1 - Quantity variances This segment is used to specify any variances between what was ordered and what is ready for or has been despatched.

DTM - C 5 - Date/time/period This segment is used to specify dates relevant to the quantity variance specified in the preceding QVR segment.

Despatch Advice Summary Section

CNT - C 5 - Control total This segment is used to provide message control information for checking on the message receiver's in-house system.

UNT - M 1 - Message trailer This segment is a mandatory UN/EDIFACT segment. It must always be the last segment in the message.

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