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| 6. Examples |
Example 1 - Receiving Advice Confirming Reception and Acceptance of Complete Shipment
EXAMPLE |
ORDERED/ CONFIRMED ORDERS/ORDRSP - LIN |
DESPATCHED DESADV - LIN Despatch note |
RECEIVED AND ACCEPTED RECADV - LIN |
VARIANCES/REASONS/ ACTIONS RECADV - QVR |
1 |
100 |
100 |
100 |
- |
The following is an example of a Receiving Advice message providing a confirmation of the reception of a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.
The Receiving Advice with reference REC5488 is sent the 11 March 2002. The goods were received 25 February 2002 in reference to the buyer's Purchase Order number PO12345 dated 20 February 2002 and the supplier's Despatch Advice number DA45601 dated 25 February 2002.
The Receiving Advice confirms the reception and
acceptance of the whole shipment. No detailed information on the shipment contents is
provided.
| UNH+ME000001+RECADV:D:01B:UN:EAN008' | Message header |
| BGM+632+REC5488+29' |
Receiving advice number REC5488 |
| DTM+137:20020311:102' | Message date 11th of March 2002 |
| DTM+50:20020225:102' | Goods receipt date 25th of February 2002 |
| RFF+AAK:DA45601' |
Receipt relates to despatch advice number DA45601 |
| DTM+171:20020225:102' | Despatch advice date 25th of February 2002 |
| RFF+ON:PO12345' | Receipt relates to buyer’s order number PO12345 |
| DTM+171:20020220:102' | Order date 20th of February 2002 |
| NAD+BY+5412345000013::9' | Buyer identified by GLN 5412345000013 |
| RFF+VA:1452216' |
Buyer’s VAT number 1452216 |
| NAD+SU+5410738100005::9' |
Supplier identified by GLN 5410738100005 |
| RFF+VA:5448776' |
Supplier’s VAT number 5448776 |
| UNT+13+ME000001' | Total number of segments in the message equals 13 |
Example 2 - Receiving Advice Message Informing of Damaged Goods
EXAMPLE |
ORDERED/ CONFIRMED ORDERS/ORDRSP - LIN |
DESPATCHED DESADV - LIN Despatch note |
RECEIVED AND ACCEPTED RECADV - LIN |
VARIANCES/REASONS/ACTIONS RECADV - QVR |
2 |
100 |
100 |
95 |
- 100 delivered, shipment damaged, quantity difference 5 |
The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005. The Receiving Advice with reference REC5490 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.
The trading partners have specified beforehand within the Interchange Agreement what actions will be taken with respect to common occurring discrepancies between received and accepted quantities and quantities ordered/despatched. Both trading partners have agreed and know what actions should be taken in such circumstances. In this scenario, the Receiving Advice message is used as a status report, with the required actions being agreed outside the EDI environment.
The Receiving Advice confirms the receipt and
acceptance of 95 units of product 5410738000169 and informs that 100 units were delivered
and that 5 units were delivered damaged (The trading partners have
agreed that in such a case, the units will be destroyed. This
action is agreed beforehand and is not indicated within the Receiving Advice.)
| UNH+ME000001+RECADV:D:01B:UN:EAN008' | Message header |
| BGM+632+REC5490+9' |
Receiving advice number REC5490 |
| DTM+137:20020311:102' | Message date 11th of March 2002 |
| DTM+50:20020310:102' | Goods receipt date 10th of March 2002 |
| RFF+AAK:DA45601' |
Receipt relates to despatch advice number DA45601 |
| DTM+171:20020310:102' | Despatch advice date 10th of March 2002 |
| RFF+ON:PO12345' | Receipt relates to buyer’s order number PO12345 |
| DTM+171:20020301:102' | Date of order 1st of March 2002 |
| NAD+BY+5412345000013::9' | Buyer identified by GLN 5412345000013 |
| RFF+VA:1452216' |
Buyer’s VAT number is 1452216 |
| NAD+SU+5410738100005::9' |
Supplier identified by GLN 5410738100005 |
| RFF+VA:5448776' |
Supplier’s VAT number 5448776 |
| CPS+1' | Consignment packing sequence 1 |
| LIN+1++5410738000169:SRV' | Received product identified by GTIN 5410738000169 |
| QTY+194:95' | Received and accepted quantity 95 |
| QTY+12:100' | Despatched quantity 100 |
| QVR+-5:196+AF' | Quantity variance of minus 5 (difference between received/accepted and despatched quantities) because goods delivered damaged which will be destroyed |
| UNT+18+ME000001' | Total number of segments in the message equals 18 |
Example 3 - Receiving Advice Message Informing of Damaged Goods to Be Destroyed
EXAMPLE |
ORDERED/ CONFIRMED ORDERS/ORDRSP - LIN |
DESPATCHED DESADV - LIN Despatch note |
RECEIVED AND ACCEPTED RECADV - LIN |
VARIANCES/REASONS/ACTIONS RECADV - QVR |
3 |
100 |
100 |
95 |
-5 Damaged - destroy |
The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.
The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.
The Receiving Advice confirms the receipt and
acceptance of 95 units of product 5410738000169 and rejects 5 units delivered damaged and
which will be destroyed.
| UNH+ME000001+RECADV:D:01B:UN:EAN008' | Message header |
| BGM+632+RA000001+9' |
Receiving advice number RA000001 |
| DTM+137:20020311:102' | Message date 11th of March 2002 |
| DTM+50:20020310:102' | Goods received date 10th of March 2002 |
| RFF+AAK:DA45601' |
Receipt relates to despatch advice number DA45601 |
| DTM+171:20020310:102' | Despatch advice date 10th of March 2002 |
| RFF+ON:PO12345' | Receipt relates to buyer’s order number PO12345 |
| DTM+171:20020301:102' | Date of order 1st of March 2002 |
| NAD+BY+5412345000013::9' | Buyer identified by GLN 5412345000013 |
| RFF+VA:1452216' |
Buyer’s VAT number is 1452216 |
| NAD+SU+5410738100005::9' |
Supplier identified by GLN 5410738100005 |
| RFF+VA:5448776' |
Supplier’s VAT number 5448776 |
| CPS+1' | Consignment packing sequence 1 |
| LIN+1++5410738000169:SRV' | Received product identified by GTIN 5410738000169 |
| QTY+194:95' | Received and accepted quantity 95 |
| QTY+21:100' | Ordered quantity 100 |
| QVR+-5:196+AF' | Quantity variance of minus 5 (difference between received/accepted and despatched quantities) because goods delivered damaged which will be destroyed |
| UNT+18+ME000001’ | Total number of segments in the message equals 18 |
Example 4 - Receiving Advice Informing of Damaged Goods to be Destroyed, Back Order Confirmed
EXAMPLE |
ORDERED/ CONFIRMED ORDERS/ORDRSP - LIN |
DESPATCHED DESADV - LIN Despatch note |
RECEIVED AND ACCEPTED RECADV - LIN |
VARIANCES/REASONS/ACTIONS RECADV - QVR |
4 |
100 |
85 |
83 |
-2 Damaged - destroy |
The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.
The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.
The Receiving Advice confirms the receipt and
acceptance of 83 units of product 5410738000169 and rejects 2 units delivered damaged and
which will be destroyed. A back order for 15 units was confirmed
previous to the despatch of goods.
| UNH+ME000001+RECADV:D:01B:UN:EAN008' | Message header |
| BGM+632+RA000001+9' |
Receiving advice number RA000001 |
| DTM+137:20020311:102' | Message date 11th of March 2002 |
| DTM+50:20020310:102' | Goods received date 10th of March 2002 |
| RFF+AAK:DA45601' |
Receipt relates to despatch advice number DA45601 |
| DTM+171:20020310:102' | Despatch advice date 10th of March 2002 |
| RFF+ON:PO12345' | Receipt relates to buyer’s order number PO12345 |
| DTM+171:20020301:102' | Date of order 1st of March 2002 |
| NAD+BY+5412345000013::9' | Buyer identified by GLN 5412345000013 |
| RFF+VA:1452216' |
Buyer’s VAT number is 1452216 |
| NAD+SU+5410738100005::9' |
Supplier identified by GLN 5410738100005 |
| RFF+VA:5448776' |
Supplier’s VAT number 5448776 |
| CPS+1' | Consignment packing sequence 1 |
| LIN+1++5410738000169:SRV' | Received product identified by GTIN 5410738000169 |
| QTY+194:83' | Received and accepted quantity 83 |
| QTY+46:85’ | Delivered quantity 85 |
| QTY+21:100' | Ordered quantity 100 |
| QVR+-2:196+AF' | First quantity variance of minus 2 (difference between received/accepted and delivered quantities) is because goods delivered damaged which will be destroyed |
| QVR+-15:83+BP' | Second quantity variance of minus 15 (difference between delivered and ordered quantities) is because of a short delivery for which a back order will follow |
| UNT+20+ME000001’ | Total number of segments in the message equals 20 |
Example 5 - Receiving Advice Changing Back Order Status
EXAMPLE |
ORDERED/ CONFIRMED ORDERS/ORDRSP - LIN |
DESPATCHED DESADV - LIN Despatch note |
RECEIVED AND ACCEPTED RECADV - LIN |
VARIANCES/REASONS/ACTIONS RECADV - QVR |
5 |
100 |
85 |
85 |
-15 Back ordered |
The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.
The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.
The Receiving Advice confirms the receipt and
acceptance of 85 units of product 5410738000169 and informs that the other 15 units on
back order should be cancelled if not delivered by 28 March 2002. The
Receiving Advice affects the status of an outstanding order line.
| UNH+ME000001+RECADV:D:01B:UN:EAN008' | Message header |
| BGM+632+RA000001+9' |
Receiving advice number RA000001 |
| DTM+137:20020311:102' | Message date 11th of March 2002 |
| DTM+50:20020310:102' | Goods received date 10th of March 2002 |
| RFF+AAK:DA45601' |
Receipt relates to despatch advice number DA45601 |
| DTM+171:20020310:102' | Despatch advice date 10th of March 2002 |
| RFF+ON:PO12345' | Receipt relates to buyer’s order number PO12345 |
| DTM+171:20020301:102' | Date of order 1st of March 2002 |
| NAD+BY+5412345000013::9' | Buyer identified by GLN 5412345000013 |
| RFF+VA:1452216' |
Buyer’s VAT number is 1452216 |
| NAD+SU+5410738100005::9' |
Supplier identified by GLN 5410738100005 |
| RFF+VA:5448776' |
Supplier’s VAT number 5448776 |
| CPS+1' | Consignment packing sequence 1 |
| LIN+1++5410738000169:SRV' | Received product identified by GTIN 5410738000169 |
| QTY+194:85' | Received and accepted quantity 85 |
| QTY+21:100' | Ordered quantity 100 |
| QVR+-15:83+BP' | Quantity variance of minus 15 (difference between received/accepted and ordered quantities) for which a back order will follow |
| DTM+61:20020328:102' | Back order is to be cancelled if not delivered by the 28th of March 2002 |
| UNT+19+ME000001 | Total number of segments in the message equals 19 |
Example 6 - Receiving Advice Rejecting Excess Shipment (Goods Returned)
EXAMPLE |
ORDERED/ CONFIRMED ORDERS/ORDRSP - LIN |
DESPATCHED DESADV - LIN Despatch note |
RECEIVED AND ACCEPTED RECADV - LIN |
VARIANCES/REASONS/ACTIONS RECADV - QVR |
6 |
100 |
120 |
100 |
20 Excess delivery, return |
The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.
The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.
The Receiving Advice confirms the receipt and
acceptance of 100 units of product 5410738000169 and rejects the reception of 20
additional units which were delivered in excess. The excess delivery
will be returned to the supplier who will have to collect the goods on 28 March 2002.
| UNH+ME000001+RECADV:D:01B:UN:EAN008' | Message header |
| BGM+632+RA000001+9' |
Receiving advice number RA000001 |
| DTM+137:20020311:102' | Message date 11th of March 2002 |
| DTM+50:20020310:102' | Goods received date 10th of March 2002 |
| RFF+AAK:DA45601' |
Receipt relates to despatch advice number DA45601 |
| DTM+171:20020310:102' | Despatch advice date 10th of March 2002 |
| RFF+ON:PO12345' | Receipt relates to buyer’s order number PO12345 |
| DTM+171:20020301:102' | Date of order 1st of March 2002 |
| NAD+BY+5412345000013::9' | Buyer identified by GLN 5412345000013 |
| RFF+VA:1452216' |
Buyer’s VAT number is 1452216 |
| NAD+SU+5410738100005::9' |
Supplier identified by GLN 5410738100005 |
| RFF+VA:5448776' |
Supplier’s VAT number 5448776 |
| CPS+1' | Consignment packing sequence 1 |
| LIN+1++5410738000169:SRV' | Received product identified by GTIN 5410738000169 |
| QTY+194:100' | Received and accepted |
| QTY+46:120' | Delivered quantity 120 |
| QTY+21:100' | Ordered quantity 100 |
| QVR+20:195+AC' | Quantity variance of plus 20 are to be returned due to over delivery |
| DTM+200:20020328:102' | Excess goods should be collected by the 28th of March 2002 |
| UNT+19+ME000001 | Total number of segments in the message equals 19 |
Example 7 - Receiving Advice Informing of Unknown Shipped Goods
EXAMPLE |
ORDERED/ CONFIRMED ORDERS/ORDRSP - LIN |
DESPATCHED DESADV - LIN Despatch note |
RECEIVED AND NOT ACCEPTED RECADV - LIN |
VARIANCES/REASONS/ACTIONS RECADV - QVR |
7 |
100 |
100 |
100 |
Excess delivery, unknown pallet received - return |
The following is an example of a Receiving Advice message providing the receiving details for a shipment. The Receiving Advice is sent by the buyer of goods identified by GLN 5412345000013 to the supplier identified by GLN 5410738100005.
The Receiving Advice with reference RA000001 is sent the 11 March 2002. The goods were received 10 March 2002 in reference to the buyer's Purchase Order number PO12345 dated 1 March 2002 and the supplier's Despatch Advice number DA45601 dated 10 March 2002.
The Receiving Advice notifies the supplier of
the receipt of 100 units of product 5410738000169 which are unknown (not ordered). These products were delivered on the pallet with the Serial Shipping Container
Code 354107380000000019.
| UNH+ME000001+RECADV:D:01B:UN:EAN008' | Message header |
| BGM+632+RA000001+9' |
Receiving advice number RA000001 |
| DTM+137:20020311:102' | Message date 11th of March 2002 |
| DTM+50:20020310:102' | Goods receipt date 10th of March 2002 |
| RFF+AAK:DA45601' |
Receipt relates to despatch advice number DA45601 |
| DTM+171:20020310:102' | Despatch advice date 10th of March 2002 |
| RFF+ON:PO12345' | Receipt relates to buyer’s order number PO12345 |
| DTM+171:20020301:102' | Date of order 1st of March 2002 |
| NAD+BY+5412345000013::9' | Buyer identified by GLN 5412345000013 |
| RFF+VA:1452216' |
Buyer’s VAT number is 1452216 |
| NAD+SU+5410738100005::9' |
Supplier identified by GLN 5410738100005 |
| RFF+VA:5448776' |
Supplier’s VAT number 5448776 delivery |
| CPS+1' | Consignment packing sequence 1 |
| PAC+1++201::9' | One ISO 1 pallet |
| PCI+33E' | Pallet marked with Serial Shipping Container Code |
| GIN+BJ+354107380000000019' | Serial Shipping Container Code 354107380000000019 |
| LIN+1++5410738000169:SRV' | Received product identified by GTIN 5410738000169 |
| QTY+194:0' | Received and accepted quantity 0 |
| QTY+46:100' | Delivered quantity 100 |
| QVR+100:195++AT' | Quantity variance of plus 100 are to be returned due to being never ordered |
| UNT+21+ME000001 | Total number of segments in the message equals 21 |
Note:
The EDI interchange will include the UNB..UNZ segments and, if applicable, the UNG..UNE
segments. (See
part 1 section 5.7).
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