EANCOM® 2002 S4 - ORDRSP, Introduction

EANCOM^® 2002 S4	Part II
ORDRSP	Purchase order response message

1. Introduction

Status

MESSAGE TYPE	: ORDRSP
REFERENCE DIRECTORY	: D.01B
EANCOM^® SUBSET VERSION	: 009

Definition

A message responding to a Purchase Order message or a PurchaseOrder Work Request message under conditions agreed between the supplier and the buyer.

Principles

A supplier may respond for one or more goods items or services.

The response may be:

an acknowledgement of receipt and understanding of data content of the Purchase Order,
a confirmation of acceptance of the Purchase Order,
a proposal of amendment to the Purchase Order,
a notification of non-acceptance for all or part of the Purchase Order.

A Purchase Order Response may refer to goods items or services related to one or more delivery schedules, call-offs, etc.

A Purchase Order Response for cross-border transactions may contain additional information for customs and/or statistical purposes.

A Purchase Order Response may contain details for transport and destination as well as delivery patterns.

A buyer's Purchase Order may be responded to by one or more response messages, according to business practice.

Description of the message

For guidance, the following principles serve to remove ambiguity in the application of an EDI Purchase Order Response.

1.	Under accepted commercial practice in many industries, a Purchase Order, subsequent to being received by the supplier, is acknowledged by a response document indicating the supplier's acceptance of all, or part, or none of the buyer's order, and indicating where appropriate any changes requested to be made to the Purchase Order by the supplier to fulfil that order.
	Any change requested by the supplier to a Purchase Order may be acknowledged by the buyer by transmitting a new Purchase Order or a Purchase Order Work Request. Agreement on exact procedures should be reached between trading partners and this agreement may be included in the interchange agreement.
	When acknowledging a Purchase Order Response, the new Purchase Order or the Purchase Order Work Request will refer to the original Purchase Order. The new Purchase Order or Purchase Order Work Request will modify the original Purchase Order data when relevant, taking into account the supplier's reply in the Purchase Order Response.
2.	Acknowledgement, confirmation and proposed amendments may be mixed within the message by using the appropriate identifier in the BGM and LIN segments.
3.	The only segments and data elements required in the Purchase Order Response are those:
	-	Marked in the branching diagram of the Purchase Order as mandatory, including the two repetitions of NAD identifying the buyer and the supplier.
	-	Changing the previous instructions, adding clarification or any other terms, in the heading section or detail section. If segments below LIN are changed then all segments below LIN must be re-transmitted. It is not an error to re-transmit unchanged data.

Edition 2016